How do I organize my content vault?
Give every piece of content a short code made of your initials, the day you filmed it and its level, like MIA-260920-L3. Then make one vault list per piece named with that code, a few words and your tags, so you can find anything in seconds and always know what a fan already owns.
Most vaults turn into one long scroll of photos and videos in the order they were uploaded. That works until you have a few hundred files. Then finding "that pool video from September" takes ten minutes, and you start sending fans things they already bought.
The fix is a naming system. It takes a couple of minutes per shoot, and the same names work in your vault, on your phone and in a spreadsheet.
Step 1: Pick your creator code
Choose two to four capital letters that stand for you, like MIA. Use the same code forever. If you run a free page and a VIP page, use one code for both.
Step 2: Write down the day you filmed it
Write the filming date as six numbers: year, month, day. September 20, 2026 becomes 260920.
Always use the day you filmed it, not the day you posted it. You will post the same content more than once, but it was only filmed once, so the date never changes. Year first also means your codes line up in date order on their own.
Step 3: Split the shoot into levels
Most shoots can be sold in steps, from a cheap teaser up to your most premium piece. Number them 1 to 5:
| Level | What it is | Why it matters |
|---|---|---|
| 1 | The teaser | A cheap first buy that shows you who will spend |
| 2 | The build-up | One step past the teaser |
| 3 | The feature | The piece most fans are waiting for |
| 4 | The long video | Longer and more personal |
| 5 | Premium | Your best and most exclusive piece |
You don't need all five every time. A short shoot might only make a level 1 and a level 2.
Step 4: Put the code together
Creator code, date and level, joined with dashes:
If one shoot gives you two level 3 pieces, the second one gets a letter: MIA-260920-L3b. Never use a code twice, not even for something you deleted.
Content you don't send over and over gets a letter right after your creator code, so it never gets mixed up with your regular sets:
| Letter | For | Example |
|---|---|---|
| C | A custom made for one fan | MIA-C260920 |
| B | A bundle | MIA-B260920 |
| F | A feed post | MIA-F260920 |
| V | A gift for your VIPs | MIA-V260920 |
| VC | A custom for one VIP, with his name on the end | MIA-VC260920-jake |
Step 5: Name a vault list the same way
Make a list in your vault for each piece (some people call them folders) and name it with the code, a few words and your tags:
MIA-260920-L3 — pool day #solo #pool #summer
The vault has lists but no tags, so the name is where your tags go. How to tag your vault has a starter list.
Write the name once and copy it everywhere. The free vault name builder makes the code and the name for you.
Step 6: Keep one list of everything
Keep a simple spreadsheet with one row per code: the name, the level, the filming date and whether it's still for sale. When a piece gets old, mark it retired instead of deleting it. You'll still know who owns it, and you can sell it again later.
This is also what lets you stop fans from buying the same thing twice: the code is the name of the piece and the name of the list of fans who own it.
Mistakes that undo the system
- Naming by post date. Post dates change every time you resend. Filming dates don't.
- One list called "Videos". If one list holds many pieces, you can't tell what a fan bought.
- Changing a code after fans have seen it. The code is how you track who owns what. Leave it alone.
- Deleting old content. Retire it instead, and read what to check before you delete when you really need to.
Already have a messy vault? Don't start over. Clean it up in this order.
Other questions people ask
Should I sort my vault by date or by type?
By date first, through the code, because the day you filmed something never changes. Put the type in the tags, so you can still find every solo video or every pool shoot.
Do I need a spreadsheet as well as the vault?
It helps once you have more than a few dozen pieces. One row per code, with its level, date and whether it is still for sale, tells you what you have without scrolling through the vault.
What if I run a free page and a VIP page?
Use the same creator code on both and keep one list of codes. The code says what the piece is, wherever you post it.